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Ensure That You Make The Grade

Understanding how you will be evaluated and what that measurement means is key to successful academic performance. The policies and systems that involve your grades (performance assessment) and credits (progress toward your degree) are two important factors that influence your progress on the road to your degree. The University’s Registrar’s Office is available to support you along the way.

Grading Policies

Credit Hour Policy

Urbana University operates on the semester-hour system. A quarter hour equals two-thirds of a semester hour. A semester hour equals one and one-half quarter hours. 


Credit - No Credit Provision

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Grade Changes

Once grades are submitted they are final and cannot be changed unless a formal appeal can be presented. Grades cannot be changed by arranging to do additional work. No grade may be changed after the end of the subsequent semester.

Grading System

Grade Reporting and GPA

  • A Excellent (4 quality points allowed for each credit hour) 
  • B Good (3 quality points allowed for each credit hour) 
  • C Average (2 quality points allowed for each credit hour) 
  • D Poor (1 quality point allowed for each credit hour) 
  • F Failure  500 Internal Server Error

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  • CR Credit 
  • NC No Credi
  • P Pass 
  • I Incomplete — In general, all requirements for completing a course must be met by the end of a semester. An incomplete grade may be given only if the student submits to the instructor a compelling reason, such as untimely illness, before the instructor submits the final grade report to the registrar. The incomplete work from courses in which a grade of “I” is issued must be completed within eight weeks after the issuance of the Incomplete, or the “I” will be changed to whatever grade the student had earned at the time the “I” was issued. Special circumstances that indicate a need for extension of the time for completion of the course must be approved by the instructor and the appropriate college dean whose joint decision will be considered final.
  • PR-Progress — To be used only for graduate thesis or project course. It is assigned when a thesis or project is not completed in the semester of registration and the student will need one or more additional semesters to complete. The PR has 0 quality points per hour and does not affect the cumulative point average. It can be changed to a letter grade when the student completes the work of the thesis or project. A student with a PR grade must register for the thesis or project course in each subsequent semester until the thesis or project is finished. See course description for hour requirement.
  • N No grade reported 
  • [  ] Repeat — When a course is repeated, the most recent grade is bracketed, indicating the repeat. Only the most recent grade and points are used in calculating the GPA.
  • AU Audit — No credit hours earned and no credit points. Students are permitted to audit courses upon the recommendation of an Urbana University faculty member. 
  • W Withdraw (See “Class Withdrawal”) 
  • P/F Pass/Fail — The grade of “P” will not be calculated in the GPA and is equivalent to a passing grade. “F” is calculated in the GPA. 
  • EP Examination Passed - Credit by Examination courses.

Figuring Your GPA

Your GPA is calculated by dividing the total amount of grade points earned by the total amount of credit hours attempted. Your grade point average may range from 0.0 to a 4.0. 

Urbana University utilizes a standard 4.0 grade scale as follows:  

  • A = 4 grade points
  • B = 3 grade points
  • C = 2 grade points
  • D = 1 grade point
  • F = 0 grade points 
  • P (Pass) courses are not factored in the student's GPA
  • I (Incompletes) and W (Withdrawals) do not receive grade points and do not have an effect on the GPA

Example Student Grade Card 

Course Credit Hours Grade Grade Points
BIO 251 4 A 16
ENG 102 3 B 9
HEA 152 3 C 6
MAT 115 3 F 0

13 Total Credit Hours Attempted  31 Total Grade Points 

To obtain the example student's GPA, the total grade points are divided by the total credit hours attempted. 

Total Grade Points 31
Total Credit Hours Attempted divided by 13 = 2.385

To calculate your cumulative GPA, total the credit hours and then the grade points from all semesters. Divide the total grade points by the total credit hours

Midterm Grades

Students with midterm grades of "D" or "F" are processed by the instructor and made availble to the student, their academic advisor, and the dean of students.

Repeating a Class

A student may elect or be required to repeat a course in order to improve the grade. Only the most recent grade obtained will be considered in the GPA, but no course listing will be deleted from the official Academic Record (transcript). If a student elects to repeat a course, he/she should do so within two years of the date the original course was taken. All GPAs and academic actions for earlier terms will remain unchanged. The current registration will show the repeated course with [   ] around the final grade on the official academic record. The cumulative GPA at the end of the semester in which the course was repeated will reflect the drop of previous hours and quality points of the repeated course.

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